Introduction
Global Accounts Partner (“Global Accounts Partner,” “GAP,” “Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting personal data and confidential business information.
This Privacy Policy explains how we collect, use, store, disclose, transfer, and protect personal information when you visit our website, submit an inquiry, communicate with us, request a quote, or use our accounting, bookkeeping, payroll, tax support, financial reporting, reconciliation, Virtual CFO, budgeting, forecasting, or related services.
This Privacy Policy is designed to support compliance with applicable privacy laws, including where applicable the EU/UK GDPR, California privacy laws, India’s Digital Personal Data Protection Act, and other relevant privacy frameworks. GDPR applies to organizations outside the EU when they target or process personal data of individuals in the EU, and it includes requirements for collecting, storing, and managing personal data. California privacy laws provide consumers with rights over personal information collected by businesses. India’s Digital Personal Data Protection Act, 2023 regulates digital personal data processing for lawful purposes.
Scope of This Policy
This Policy applies to:
- Website visitors
- Prospective clients
- Clients and their representatives
- Vendors and business partners
- Employees, contractors, payroll subjects, customers, vendors, and other individuals whose data is shared by clients for service delivery
- Individuals communicating with us through forms, email, phone, WhatsApp, calls, or other channels
This Policy does not apply to third-party websites, accounting platforms, payment gateways, or external software that may have their own privacy policies.
Data Roles
Depending on the situation, Global Accounts Partner may act as either a data controller or data processor.
We act as a data controller when we decide why and how personal data is processed, such as when we collect website inquiries, manage marketing communication, maintain client contact records, issue invoices, or operate our own business systems. Under GDPR concepts, a controller determines the purposes and means of processing personal data.
We act as a data processor/service provider when we process personal data on behalf of a client, such as employee payroll data, vendor information, customer invoice details, accounting records, or financial documents. In such cases, the client remains primarily responsible for determining the lawful basis, purpose, and instructions for processing.
Where required, we may enter into a Data Processing Agreement with clients.
Information We Collect
We may collect the following categories of information:
A. Website Inquiry Information
When you contact us through our website or inquiry forms, we may collect:
- Full name, Email address, Phone number, and Company name
- Message or inquiry details and Service interests
- Communication preferences
B. Client and Business Information
When you engage our services, we may collect:
- Business name, Registered address, and Tax identification details
- Contact persons, Email addresses, and Phone numbers
- Billing information, Contracts, proposals, and invoices
- Engagement instructions and Business ownership details
C. Accounting and Financial Data
To deliver services, clients may provide:
- Bank and Credit card statements, Invoices, Bills, Receipts
- Ledgers, Payroll records, Tax records, Financial statements
- Reconciliation data, Customer/vendor records, Payment records
D. Payroll and Employee Data
Where payroll support is included, we may process:
- Employee names, Contact details, Employee IDs
- Salary information, Tax details, Attendance or timesheet data
- Bank/payment information, Benefits and deductions
E. Technical and Usage Data
When you visit our website, we may collect IP address, Browser type, Device type, Pages visited, referring URLs, cookies, and general location derived from IP.
How We Use Information
We may use personal information for the following purposes:
- Responding to inquiries and providing quotations
- Delivering accounting, bookkeeping, payroll, and tax advisory services
- Managing billing, invoicing, and payments
- Maintaining client records and improving website performance
- Complying with legal, tax, accounting, regulatory, and contractual obligations
- Preventing fraud, misuse, unauthorized access, and security incidents
Legal Bases for Processing
Depending on applicable law, we may process personal data based on:
- Consent, Contract performance, or Legal obligation
- Legitimate business interest
- Compliance with tax, accounting, payroll, or regulatory requirements
- Protection against fraud or security risks
- Client instructions where we act as a processor/service provider
Third-Party Data Responsibility
Clients may provide us with personal data relating to employees, customers, vendors, contractors, shareholders, directors, or other third parties. The client is responsible for ensuring that the data was collected lawfully, required notices were provided, and data sharing is permitted.
Intl. Transfers & Security
International Data Transfers
Your information may be processed or stored in countries other than your country of residence due to cloud-based technologies. We will take reasonable steps to protect international transfers through appropriate technical and organizational safeguards.
Data Security
We use reasonable technical and organizational measures (like access controls, role-based permissions, confidentiality obligations, secure document sharing, and data backups) to protect data from unauthorized access or misuse. However, no internet-based service is completely secure.
Retention & Tracking
Data Retention
We retain personal data and business records only for as long as necessary for service delivery, contract performance, legal compliance, dispute resolution, and legitimate business purposes.
Cookies & Tracking Technologies
Our website uses cookies and analytics tools to improve website performance, understand user behavior, and support marketing activities. You can control cookies through your browser settings.
Marketing Communications
We may contact you with service updates or newsletters, where permitted. You may opt out at any time.
Your Privacy Rights
Depending on your location and applicable law, you may have rights to:
- Access your personal data or request corrections
- Request deletion of personal data
- Restrict or object to processing
- Withdraw consent or request data portability
- Opt out of certain marketing communications or data sale/sharing
To exercise your rights, contact us at: info@globalaccountspartner.com
Notice to Specific Regions
California Privacy Notice
California residents have specific rights under the CCPA/CPRA, including rights of access, deletion, correction, and opt-out of sale/sharing.
EU/UK GDPR Notice
For residents in the EEA, UK, or Switzerland, we process data using lawful bases and you have the right to exercise GDPR rights via our privacy email.
India DPDP Notice
If India’s Digital Personal Data Protection Act applies, we process digital data for lawful purposes in accordance with applicable consent and grievance requirements.
Children's Privacy
Our website and services are intended for businesses and adults. We do not knowingly collect personal data from children.
Confidential Business Information
Confidential business information received is handled with appropriate care and used strictly for agreed service purposes.
Incidents & Third Party Platforms
We will take reasonable steps to remediate any data security incident and notify subjects as required. Note that we are not responsible for the privacy practices of linked third-party software platforms.
Contact Us
For privacy questions, data requests, or complaints, please reach out to our dedicated team:
Email: info@globalaccountspartner.com
Address: 123 Finance St, Suite 100, New York, NY 10004, USA